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09. December 2020

From document anarchy to total data control

Projects generate knowledge and data. But much of it isn’t organized and floats around on emails, chats and other obscure places on local computers. Workpoint puts this in a tight system.

Projects generate important knowledge for the company. In a busy working day in companies where projects are pushed through, it is key that nothing is lost. Therefore, Workpoint has created a software solution to manage data installed on top of a Microsoft 365 installation.

“In the past, it was accepted that things were rigid and messy about projects. When we work in the field, we force our customers to decide on their work routines in relation to data. This gives companies a unique insight into their own methods, and gives them ownership of the structure, ” says CEO Peter Jørgensen.

Our customers hate metadata

Metadata is what tells which project a document belongs to. But it’s not something companies want to spend time on.

“Our customers hate metadata. We have created a solution that automatically inherits data and the system simultaneously assigns rights to the individual documents according to set rules. We have developed a lot of procedures that provides housekeeping for users so they can concentrate on more business-critical tasks,” says Peter Jørgensen.

“The system handles tagging, and the placement in the solution is done automatically. This means that anyone can take over a project and easily familiarize themselves with it. At the same time, companies avoid losing information, and we believe that this is a huge value in everyday life,” continues Simone La Fontaine, commercial product manager at Workpoint.

We come to them – not the other way around

Employees today are selective in their tool, so if they prefer Word, for example, it should not be changed. According to Peter Jørgensen, the art is to let them work in their usual software, and support data and knowledge production without forcing users into a new interface.

This also means that the more informal dialogue must be able to be archived and indexed. Video conferencing, chats, and phone calls, where important data also exists, should also not be lost.

“We can handle chat and the unstructured communication that takes place outside of classic documents. If our system cannot handle informal communication, important points are lost, ” says Simone La Fontaine.

Peter Jørgensen

CEO

pj@workpoint.dk +45 40370833

Simone La Fontaine

Commercial Product Director

slf@workpoint.dk +45 88871941