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Even though migration from legacy systems is critical for futureproofing your business, it’s not always an easy decision for a CIO to take.
Not only are they putting their jobs on the line, but they also risk losing credibility and reputation if things go south. So how do they determine ‘when’ is the right time to move forward and migrate to the cloud?
Organisations like to know where their data is. They want to own and control it. And they certainly don’t want to lose Intellectual property, which means information protection becomes a very real thing for organisations.
But unlike the enterprise content management and DMS system glory days, it’s no longer as easy as ‘managing just documents.’
Rather, it’s the video calls, emails, rich media, chats – all sorts of information that gets increasingly hard to structure and manage. Add the fact that data size is stacking up – together with the increasing need for tight security and governance.
Today’s massive content variety and all that comes with it drives many organisations to the cloud in itself.
In the cloud each party has their own responsibility for data – the CIO owns it, but Microsoft becomes its custodian. For example, by using Microsoft 365 – while meetings might be held in Teams – all of the chats, recordings, and shared documents remain the property of the CIO’s business. Microsoft’s responsibility is for the storage, access, and availability of the content.
People are resistant to change. So it comes as no surprise this resistance affects teams in your company too. We all have habits, good and bad. In terms of changing the way we do our job, it can be tricky for many to adjust even to the thought of transformation.
But a major reason for considering migration is budget. With strict IT funds that often are the first ones to get cut, overpaying to support old software makes less sense.
Licensing and keeping legacy systems alive costs too much – money that organisations can spend on innovation and improving true productivity.
In the same way that some people often delay doing a doctor’s check-up until the agony of their symptoms becomes too much to manage, the same behaviour is often seen within organisations. The symptoms that something is wrong are there but brushed off as something that organisations can deal with later.
And if something isn’t broke, why fix it? With the tight IT budgets and a thousand other ways to spend the money, planning a large migration can seem complicated.
There’s also the prohibitive business of keeping legacy systems alive, like an old car. Sentimental value is real.
It’s a deceiving factor that causes a lot of sleepless nights for CIOs. You may know very well that you’re sitting on a time bomb, ready to go off at any minute. You might also know that keeping the lights on costs X and moving to the cloud costs Y. But you also know that the cloud comes with untouchable benefits, including futureproofing your business.
Measuring savings is hard, especially when done in terms of productivity or counted in salary from saved time. But even if a change of systems saves workers ten minutes per day, those minutes are not necessarily productive minutes that are of value to your business.
Real business value comes from innovation and industry disruption. And that’s a mindset that CIOs need to adopt. By futureproofing your business and giving your workers innovative tools, you ensure that you can stay first in today’s competitive business landscape. The consequences of putting off symptoms of problems related to your legacy systems can be dire, ultimately costing you more in the long run.
So, when is the right time to migrate? The honest answer? Yesterday. It might be daunting in many ways, but you ensure that your business is ready to meet the future by moving to the cloud. And the future is cloud.