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15. September 2021

Guest Blog, Simplitize: How To Make The Cloud Work For Your Business

In our previous blog, we got insights from Claus Kramer, Chief Technology Officer at Simplitize, regarding why companies want to move to the cloud.

Simplitize is a consultancy agency and WorkPoint partner specialising in Microsoft 365 and SharePoint. With over 15 years of experience, their client base is broad and spans everything from production, public sector to construction and home rental companies.

In this blog, Claus shares the importance of working with your new cloud toolbox – to create the best benefits for you and your business.

“Things Need To Change Around Here”

Often, a company’s IT department initiates cloud migration. Why? Because they are usually the first to see that things need to change. Depending on circumstances, competitors, and new digital needs, cloud migration and accompanying tools like Microsoft 365 and SharePoint often present the best way forward.

However, it’s not uncommon that C-suite executives realise that something needs to be done about their current way of working with standard file shares. And mostly, they’ve figured out that SharePoint is the solution when they talk with us.

Seeing The Cloud As One

While it might be obvious to longer-term Microsoft users, not everyone understands that applications like Teams, OneDrive, and SharePoint access files from the same source. Some don’t know that if you delete a file, it’s gone from SharePoint too. Also, most users are not ready to leave the comfort of the traditional folder hierarchy and embrace the more modern and flexible metadata structure.

That can create some dire circumstances for companies and can be quite tough to educate on. But once they learn the foundations of Microsoft 365, they see that working on a cloud platform is almost as easy as a traditional file share – but safer, more cost-effective, and efficient.

However, we must understand where these professionals come from. For many, the applications and Microsoft 365 platform are simply tools. In reality, their work is about something else – and many don’t see applications like WorkPoint as their main place to work. They need to know it works so they can do their job effectively. 

For example, take a carpenter out in the field working on a new construction project. While they need to document things and save pictures in SharePoint, they’re probably not interested in how things are connected and structured in the back end.

Each role has different use cases, sees different benefits, and wants to move to the cloud for different (albeit similar) reasons. And to make a migration successful, it’s about fulfilling the needs of each role as they see fit.

Our job at Simplitize is strategizing to help companies get these benefits – as well as helping to execute the technical aspects of cloud migration.

Executing A Cloud Migration

Cloud migration, at its simplest level, involves moving files from file sharing to SharePoint – which requires many different tools. But often, the focus on the tools themselves is too strong. While the migration tools matter, they mean very little if there’s no strategy for the cloud journey. 

Commonly, the initial challenge for businesses is deciding what will migrate and what a company needs to let go of. And when we’re talking about an entire company’s infrastructure and data landscape, the terabytes quickly add up.

Let’s say a company has 500,000 files. While migrating everything – as is – to SharePoint would be simple but we often end up recommending a new structure that is better suited for the cloud. Companies often carry a lot of dead weight – meaning files, documents, and artifacts they no longer need. A typical case for us at Simplitize involves talking to the company and determining who is responsible for specific folders. Maybe it’s one person. Sometimes it’s more than fifteen people. We need to let all of them know that they no longer need to function as gatekeepers in the same way. The company project module from WorkPoint helps organise the placeholders and assign the right folders to the right permissions immediately.

A Futureproof Way Of Computing

Contrary to popular belief, the cloud is not a one-fix solution. It’s a futureproof way of computing – one that can make modern companies more flexible, agile, and successful. But to make it work, you have to work at it.

With the help of cloud and Microsoft 365 experts, you can start strong by getting your fundamentals right. Structure and governance are vitally important – as is a coherent way of working in your new solutions.

Our main job at Simplitize is guiding your company the right way – using the right tooling. Luckily, with the help of partners like WorkPoint, the tooling to ensure coherency are all there, in one interface, to make sure that everyone in your company works in the same way – all the while keeping your backend structured and easily navigated.

Contact

 Experiencing challenges in the cloud? We can help. Contact us today!

Hans Ulrik Madsen

Director of Partner Development

hum@workpoint.dk +45 21320075