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12. May 2016

Eurowind and WorkPoint 365

Wind energy

As an investment partner, Eurowind must service many stakeholders

Technical and economical operation of 180 wind turbine projects requires its IT system

Eurowind Energy is a Danish privately held company that develops, acquires, sells and operates wind turbine projects in Denmark, Germany, Poland and Romania. The company was established in 2006, and the development in the number of projects and employees is testament to an ex-pansiv company that is in control of things in relation to the many target groups.

Many requirements – One system

Project Coordinator Emilia Maria Weiling talks about the need for one IT system that can handle everything related to a wind turbine project:

“When we implemented WorkPoint in 2012, we analyzed the need for structure and data overview. All our wind turbine projects are established as independent companies but are related in some areas. In WorkPoint, we now have one site for each of our 180 projects, which in turn is divided into 11 folders with data on everything from the number of wind turbines in the project, technical documents, power sales agreements, involved technicians and controllers, owners, budgets, insurance and much more.”

Often there is a need to service the interests, and Emilia is very important to the user-friendly environment:

“There are many documents to keep track of, but because of the architecture of WorkPoint, it’s quick to search and find things and share them with relevant parties. Examples of this may be that technical documentation or legal documents are required for a pigeon dilligence.”

Output equals Input

WorkPoint is at the heart of the knowledge platform that 80 employees divided into the main business and three foreign subsidiaries are working on. Therefore, all new employees are taught the structure of the system, and the importance of introducing correct data and the duty to update information emphasizes IT coordinator Kim Moberg, who sees an advantage in having one system:

“We have chosen workpoint to be the knowledge bank where EVERYTHING should be found, so all numbers and values must be included in there. Data is critical for us, and once the right information is in the system, we can automatically filter and drag exactly the lists we need. Our business is such that we need information related to the technical and operational, company information and the economic and relations.”

He gives an example of how data across projects and wind turbines is used:

“The power is sold to the electricity companies, but if the wind is high, they can choose to close the turbines to balance the electricity grid. The wind turbine owners must be compensated for this, so we need to calculate what each turbine could have earned from the given wind speed. From WorkPoint, across all projects, we can extract data into an Excel sheet and calculate lost production. It’s efficient and time-saving.”

WorkFlows and Relationships

Emilia sees a challenge in the large amount of data:

“We make a living from having a handle on the technical, legal and economical in the wind turbine projects, and the high volume means that we have specially developed modules with workflows and an annual wheel that ensures that everything is done, she says. ” For each project, rules and checklists have been set up in relation to what is required legally and what has been agreed with investors.”

For example: technical reports, VAT settlements, half-yearly and annual accounts, reports, etc. and at the end of the year, it is easy to see that everything has been done.

Another special module is the relations module, which helps with optimal planning of 180 general meetings.

“This requires a huge overview, and we want to serve the best possible service to investors, investors, banks and accountants,” Kim said. Through the relationship module, we can thus draw lists and see who is involved in which projects and plan accordingly. The relationship module is of course also connected to the investor portal, where investors can access all accounts and agreements on their relevant wind turbine projects via one log-in.”

For Emilia and Kim, the optimization in WorkPoint continues, because just as all the power in Europe is connected via networks, WorkPoint connects all soft data at Eurowind.