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28. April 2021

Port of Aarhus, Denmark & WorkPoint

There is no longer a need to spend hours finding and exchanging documentation and agreements. Currently, the Port of Aarhus has a fluid workflow across the organisation, all documents are gathered in one place, and central work tasks are automated.

WorkPoint’s silver partner, Simplitize, has spearheaded a customised IT solution for the Port of Aarhus.

At a busy commercial port, with many different areas of specialism and external suppliers, there is a lot to keep track of.Managing fixed assets, entering into agreements and renewing contracts are just a few of the things that take up a lot of time.The tasks are plentiful, and data accumulates. A lot of time used to be spent on finding and exchanging documents across departments. Collaborating with external parties could also be challenging. That’s no longer the case. 

”With their tailor-made IT solution, Simplitize has created a completely new way for employees at the Port of Aarhus to cooperate. We can now collaborate digitally, across the organisation”, 

– says Helle Vinsten, who is an IT and Customer Consultant at the Port of Aarhus. 

Adapted to the Workflows and Processes of the Port

The new SharePoint solution in WorkPoint 365 has been adapted to suit the needs of the Port of Aarhus. The solution is based on their business model, as well as the workflows and processes that the company needed to automate. Helle Vinsten tells us about the collaboration:

”From the outset, Simplitize has taken into account, and met the needs and wishes that we, as the end-users, have had.  As a result, we as a company have not only acquired a secure place to store our documents, but now we also have a common digital collaboration platform that our employees can access, regardless of whether they perform tasks in the office, at home, or at the port. WorkPoint 365 has met our requirements for consolidating and standardising our work, which at the same time has freed up valuable time that we can spend on other core tasks. ”

Maintenance of Lease Agreements 

An example of one of the sectors where the changes are significant, is the issue of leasing in the port area. Before the new solution was implemented, one person held all the knowledge of procedures, rules and agreements. It was convenient to have a person with so much knowledge in the area, but it was also a vulnerable set-up. With the implementation of WorkPoint, it was obvious that time should be invested in mapping out all her work processes and powering them up. Today, the system is in control of everything concerning leasing, and any user who needs to prepare a rental agreement is meticulously guided through the each step. 

Plans For the Future

A complete digital transformation takes time, so the process of gathering all documentation is still underway. Furthermore, we are now looking at solutions that will ease the administrative tasks for the port pilots and security personnel in the port area.

Contact For Further Information

If you want to know more about WorkPoint, we encourage you to contact us or one of our partners.

Hans Ulrik Madsen

Director of Partner Development +45 21320075