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22. July 2021

Standardising Document Management: Common Company Pitfalls

Standardising Document Management

Scaling companies need simple solutions that people want to use. They need solutions that can scale with them. Unfortunately, the many legacy document management systems and other unintegrated solutions used inside organizations can create siloed environments – and are often widely ineffective.

Then there’s the trouble of governance, structure, safety, quality control, and more areas where legacy and unintegrated systems often lack. For these growing organisations, the easiest route by far would be to standardize the IT that they’ve already heavily invested in – which in most cases is Microsoft.

But, they don’t always explore the full value of these services – opting for out-of-the-box solutions from Microsoft to achieve structure, rather than trying to integrate other sources.

The Pitfall Of Internal App Development

Microsoft offers an extensive toolbox. As a result, getting your own customized Microsoft solutions isn’t as easy as flicking a switch. At least not with the requirements many businesses have. Many businesses need advanced functionality like automation, triggers, reporting, and more, which turns into massive, costly, and extremely complex undertakings.

Despite the massive cost and challenges, if companies successfully develop an application, what happens in two years when the business and needs change? And what about scaling the solution and adapting to the many updated Microsoft brings? By the time companies adapt, the solution is deemed legacy.

Many have also tried creating their own PowerApps or using Projects, SharePoint or Teams, while others deem the benefits of standardizing on the already-invested-in Microsoft not worth the hassle when met with this harsh reality.

But is that it? Thankfully, no.

Hassle-free Document Management Solution

Instead of spending huge amounts of money on developing complex customised solutions – that also need ongoing maintenance and support- there’s a solution. With WorkPoint 365, standardising Microsoft is easy.

Firstly, it offers a no-code platform that makes it easily configurable and customizable now and when your business and circumstances change. Secondly, with WorkPoint as your out-of-the-box solution, you never have to worry about staying up-to-date with the constantly changing Microsoft universe. It’s all done for you.

And thirdly, with WorkPoint 365, you get all the integrations needed to enable your users to work effectively – meaning you never have to leave the Microsoft universe – you’ve been trained in, poured money into, and that you’re accustomed to.

In short – WorkPoint 365 is document standardisation made easy.

Contact

Want to know more? Contact us today!

Hans Ulrik Madsen

Director of Partner Development

hum@workpoint.dk +45 21320075